Purchasing and Contract Administration Division

contract

Mission Statement:

The Purchasing and Contract Administration Division is dedicated to providing exemplary support to the City of Deerfield Beach departments and vendors without favoritism, arbitrariness, or capriciousness. We serve as the City's agent in procuring goods and services using a best-value approach while maintaining the highest ethical and legal standards to ensure a fair and transparent procurement process. We monitor performance and seek improvement by implementing best practices and innovative purchasing methods with the goal of realizing cost savings and improved operational efficiency.

e-Procurement Marketplace

The e-Procurement Marketplace is an electronic procurement system where vendors can register and maintain their profile, be notified via e-mail of bidding opportunities, and respond to bids electronically. The City's solicitation documents can be downloaded free of charge; however, prospective vendors must complete a one-time initial on-line registration.

Vendor Commodity/Service Codes (NIGP Code)

The City uses the NIGP Code for vendor management. The Code is the most widely used commodity/service code in the public sector. Several agencies in South Florida use the Code including: Broward County, Broward Schools, Coral Springs, Hollywood, Ft. Lauderdale, Lauderdale Lakes, Miami, Miramar, Tamarac, and the State of Florida. So, if you’re a registered vendor with any one of those entities, you should be familiar with the Code.

The Code allows: 

  1. Vendors to register and assign themselves codes associated with the products and services they offer.
  2. Purchasing to effectively source purchases by matching the right vendors to the right bid opportunity.
  3. The City to report exactly what its buying, how much, and from whom.
When registering via the e-Procurement Marketplace please ensure that you select all commodities codes that apply to products and services you offer. To view a listing of the Code please click here
     

Local Business Preference Program (Procurement Code Section 38-128)

The City of Deerfield Beach is committed in insuring the participation of City of Deerfield Beach Businesses as contractors and subcontractors for the procurement of goods and services. The City encourages offerors to participate in the City of Deerfield Beach's voluntary Local Business Program by including, as part of their bid package, the Local Business Tax Receipt, representing it has a principal place of business physically located within the City of Deerfield Beach for a period of at least one year prior to the date of the release of the solicitation.

Disadvantaged Business Enterprise Program (Procurement Code Section 38-142)

The Deerfield Beach City Commission has established a voluntary Small Business Enterprise (SBE) Program to encourage and foster the participation of Certified Small Business Enterprises (SBE’s) in the central procurement activities of the City. The City will accept certifications from governmental agencies with a certification program, such as Broward County and State of Florida. If meeting the SDBE goal through the use of a subcontractors, Offeror must provide a detailed explanation of the type of work to be performed by those subcontractors and how the work equates to 50% or more of the work.

State of Florida Diversity Code

City Surplus

The Procurement and Contract Administration Division assist in the disposition of the City’s surplus property. The City has partnered with the services of BIDERA electronic Auctions Site. BIDERA provides web-based venue which increase public access to surplus items, while maximizing the City’s return on personal property the City has declared surplus.

To view surplus items currently being auctioned by the City, and other local municipalities, or municipalities throughout the country, please click on the Bidera link: http://www.bidera.com

No Gift Policy:

City of Deerfield Beach employees are not allowed to accept gifts from vendors.

If you customarily send a token of appreciation to your customers, the City asks that you please not send any item to City employees or offices.

There are many worthy organizations in our community that would be happy to receive such items, and will be able to see that they go to people in need. Your assistance is appreciated.