Special Events Application

Each year the City of Deerfield Beach is the site of an ever-growing number of special events. These events can help highlight your organization, help fundraise and bring awareness, and help bring the community together. We are committed to supporting quality special events throughout our community. 

In order for each event to take place, the City has established an application process along with a set of guidelines that must be followed to ensure the safety and success of your event. If you are unsure about the availability of a venue or have a question regarding a possible event, a preliminary conversation with City staff will help allow for a seamless planning experience.

A Special Event in the City of Deerfield Beach is defined as any sale, grand opening, photoshoot, party, holiday celebration, bazaar, concert or other performance, fair, carnival, tent revival, fundraising event, art festival, race, tour, rally, parade, bicycle run, demonstration, contest, exhibition, block party, outdoor display or similar event or occurrence, including the use of tents, or other devices or structures to conduct, advertise or promote any such event occurring on public or non-public lands or in a public right-of-way such as a public or non-public street, shared-use path, alley or other public place or building, park, beach, parking lot, vacant lot, where the event would substantially inhibit the usual flow of pedestrian or vehicular travel or which occupies any public area or building so as to preempt use of the said area by the general public for its intended use or which deviates from the established use of said area or building.

Ocean Brews and Blues Event with tents at beach

Tents on both sides of streets as event goers walk through

APPLICATION DETAILS

Below are some questions to help you identify the steps you will need to take through the application process.

  1. Do you need to fill out a special event application?
    1. Yes - if, defined as any gathering of 20 people or more in a public place, sale, grand opening, photoshoot, party, holiday celebration, bazaar, concert or other performance, fair, carnival, tent revival, fundraising event, art festival, race, tour, rally, parade, bicycle run, demonstration, contest, exhibition, block party, outdoor display or similar event or occurrence, including the use of tents, or other devices or structures to conduct, advertise or promote any such event occurring on public or non-public lands or in a public right-of-way such as a public or non-public street, shared-use path, alley or other public place or building, park, beach, parking lot, vacant lot, where the event would substantially inhibit the usual flow of pedestrian or vehicular travel or which occupies any public area or building so as to preempt use of a said area by the general public for its intended use or which deviates from the established use of said area or building.
    2. Yes if; Gatherings of 20 people or more in a public place Sale of alcoholic beverages Use of mechanical or inflatable rides Amplified music/entertainment, Parking Lot/Road Closure, Construction/Assembly of temporary structures.
    3. Yes if, renting a facility or pavilion and bringing additional equipment to the location including a third-party vendor, cooking equipment, and/or alcohol.
  2. Do you have 99 or fewer patrons attending your event?
    1. If yes, please continue to the special events application.
    2. If you will host 100 or more patrons at your gathering you must receive approval from Broward County prior to submitting an application to the City of Deerfield Beach. Please email Broward County a COVID-19 operational plan. Once you receive approval, please email the Special Events Division an approval letter along with your special events application.
  3. If planning to rent a pavilion or facility, please reach out to a manager listed below in the "Facility Manager" table to ensure the proposed date is available.

FACILITY MANAGERS

In order to reserve a pavilion or facility please reach out to the below managers prior to submitting your special event application.
Facilities  Address Managers Contact Info
Pioneer Park
Tennis Center
 217 NE 5th Ave
222 NE 2nd Ave
 Adele Trizzino 954-480-4361
Email Adele
Oveta McKeithen Rec Complex
Mayo Howard Park
Johnie McKeithen Park
 445 SW 2nd St
1331 FAU Research Park Blvd
629 N Deerfield Ave
 Mary Davis 954-480-4481
Email Mary
Hillsboro Community Center
Sullivan Park
Constitution Park
Villages of Hillsboro
50 Technology Dr
1700 Riverview Rd
2841 W Hillsboro Blvd
4111 NW 6th St
 Bridget Hall 954-571-7550
Email Bridget
Middle School Athletic Complex
Beach Volleyball Courts
Dr. Leo Robb Gym
 501 SE 6th Ave
200 NE 21st Ave
435 SW 2nd St
 Kenton Smith 954-480-4426
Email Kenton
Highlands Community Center 511 NE 44th St Brian Neal 954-429-1847
Email Brian

SPECIAL EVENT APPLICATION

A Special Event Permit Application is determined to be complete on the date all the required documentation has been submitted along with the non-refundable application fee. Not-for-profit Florida-certified organizations that provide proof of certification shall be exempt from the Special Event Permit application fee.

The PDF applications and information packets are listed below.

March through October is Sea Turtle season.
If you are looking to have your event on the beach at that time, you need to apply for a Marine Turtle Permit.

REMINDER: The City of Deerfield Beach has recently banned plastic straws. No Special Event Applicant or vendor will be allowed to sell or distribute plastic straws at any event in the City of Deerfield Beach.

SPECIAL EVENT APPLICATION - FEE SCHEDULE

A complete application shall be submitted no later than 30 days prior to the commencement of an event along with the non-refundable application fee to ensure enough time is given to get the application approved. Please note: Effective October 1st, 2020 we will be implementing a fee schedule for all special event applications.
Submission Date Resident Fee Non-Resident Fee Non-Profits
Application received 60 days or more prior to event $50 $50 $0
Application received 30-59 days prior to event $75 $100 $20
Application received less than 30 days prior to event $100 $150 $40
Application received 8-14 days prior to event $125 $150 $60
Application received 1-7 days prior to event $150 $150 $80