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Deerfield Beach Community Redevelopment Agency Meeting Minutes

Tuesday, September 18, 2007

6:30 P.M.

 

The meeting was called to order by Chair Capellini at 6:45 PM on the above date in the City Commission Chambers, City Hall.

 

Roll Call:

 

            Present:                                  Mr. Steve Gonot

Ms. Pam Militello

Ms. Sylvia Poitier

Vice Chair Martin Popelsky

Chair Albert R. Capelinii, P.E.

 

            Also Present:

 

                                                            Michael Mahaney, City Manager

                                                            Andrew Maurodis, City Attorney – Tardy

                                                            Ada Graham-Johnson, CMC, City Clerk

 

Approval of the agenda

 

September 18, 2007

 

MOTION was made by Mr. Gonot and seconded by Ms. Militello to approve the agenda as submitted. 

 

Approval of the Minutes

 

August 21, 2007

 

MOTION was made by Ms. Militello and seconded by Mr. Gonot to approve the CRA Minutes of August 21, 2007. 

 

Voice Vote: YEAS: All votes yeas.  NAYS: None. 

 

General Items

 

                                    ITEM 1                                               TAPE 1, COUNT 0031

 

Resolution 2007/016  - A  RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF DEERFIELD BEACH COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008. 

General Items – CONTINUED

 

The Resolution was read by title only.

 

Andrew Hyatt, CRA Director, stated that the anticipated CRA revenue for FY 2008 is $3.4 million; he further outlined the FY 2008 budget, to include personal services, operating expenditures, and non-operating expenditures, totaling $1,356,190.00.  He said over $2 million will go into the contingency fund.

 

In response to Mr. Gonot question, Mr. Hyatt replied that the balance of the contingency fund at the end of the Fiscal Year will be approximately $5.5 million.

 

Mr. Gonot asked for the projection of the Hillsboro Boulevard Streetscape Project.

 

Mr. Hyatt replied that information is not available at this time. 

 

Mr. Gonot emphasized the importance of the Board being aware of the contingency balance and the needs of the project.

 

Vice Chair Popelsky asked if funds can be carried over.

 

Mr. Hyatt replied yes.

 

Mr. Gonot replied that the carry over is $5.5 million.  He stated that since the cost of the streetscape has increased, there is a need to carry over. 

 

In response to Vice Chair Popelsky’s question, Mr. Hyatt replied that funds allocated during the year are no longer included.

 

Vice Chair asked that a report be provided to indicate what the funds have been allocated.

 

MOTION was made by Mr. Gonot and seconded by Vice Chair Popelsky to adopt Resolution 2007/016, CRA Fiscal Year 07/08 Budget. 

 

Roll Call:  YEAS:  Mr. Gonot, Ms. Poitier, Ms. Militello, Vice Chair Popelsky, and Chair Capellini. NAYS:  None.

 

ITEM 2                                               TAPE 1, COUNT 0128

 

Resolution 2007/017 - A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF DEERFIELD BEACH COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WORK AUTHORZATION PURSUANT TO THE AGEEMENT FOR PROFESSIONAL GENERAL CIVIL ENGINEERING CONSULTING SERVICES BETWEEN THE CITY OF DEERFIELD BEACH AND THE CITY OF DEERFIELD BEACH COMMUNITY REDEVELOPMENT AGENCY (CRA) AND McMAHON ASSOCIATES, INC.

General Items – CONTINUED

 

The Resolution was read by title only.

 

Andrew Hyatt, CRA Director, stated that this is a work authorization to commence with work previously approved by the Board.  He said that John DePalma, McMahon Associates, is available to entertain questions.

 

Ms. Militello asked for an approximate cost.

 

Mr. DePalma replied the services are for post design, associated with A1A and SE 2nd Street.  He stated that the services are based on an hourly basis; the limit submitted to the City is $50,225.00.  He said the requested amount is for construction services and coordination with the City’s Utility Department, which was added to the contract last year. 

 

Ms. Militello asked if a maximum could be set to allow the Board to review when maximum is reached.

 

Mr. DePalma replied that the limit is $50,225.00.  He further stated that inspection services is for testing, utility services, coordinating means of traffic during construction time, and other services.

 

MOTION was made by Ms. Poitier and seconded by Mr. Gonot to adopt Resolution 2007/017. 

 

Voice Vote: YEAS: Mr. Gonot, Ms. Poitier, Ms. Militello, Vice Chair Popelsky, and Chair Capellini.  NAYS:  None.

 

ITEM 3                                               TAPE 1, COUNT 0206

 

Request by the Iler Planning Group for payment of additional services for Hillsboro Boulevard Improvements project in the amount of $39,555.

 

Andrew Hyatt, CRA Director, introduced Henry Iler, Iler Planning Group, contractor for the Hillsboro Boulevard Improvement project. 

 

Mr. Iler stated that his organization was the main contractor on the Hillsboro Improvement Project, with Keith & Associates, and EDSA.  He stated that the permitting and planning has gone over the allotted time.  He provided a myriad of services and situations over a three (3) year period, which has increased the project cost.  He requested an increase of $39,555.00, which is approximately 5% of the contract.

 

Ms. Militello asked Mr. Iler to clarify why a delay would have been an additional cost to his firm. 

 

 

 

General Items – CONTINUED

 

 

Mr. Iler replied that they attended additional meetings; the original timeline was less than one (1) year, and is now over four (4) years. The original budget encompassed one (1) year of coordination and administration.  He reiterated that they have held additional meetings outside of the original budget, which is the basis for the supplemental request.

 

Ms. Poitier asked if Carlos Baia, former CRA Director, was aware that Mr. Iler was conducting meetings on behalf of the City. 

 

Mr. Iler replied yes. 

 

Ms. Poitier said that it appears that Mr. Baia disagreed with the additional fees. 

 

Vice Chair Popelsky said that Mr. Baia recommended not paying the additional fees.  He asked Mr. Hyatt for his opinion.

 

Mr. Hyatt replied that he too received Mr. Baia’s information, and prior to agreeing to the supplemental request, that the price be negotiated lower.

 

Ms. Poitier recommended that this item be tabled until a list of the meetings, dates, time, and costs is submitted to the Board for its review.  She asked if the scope of services included a cost per item.

 

Mr. Iler replied yes, there was a cost per task and scope. 

 

Ms. Poitier asked that Mr. Iler revamp the proposed payment and include the aforementioned report. 

 

MOTION was made by Ms. Poitier and seconded by Ms. Militello to table Item until October 16, 2007 CRA Meeting.

 

Roll Call:  Mr. Gonot, Ms. Poitier, Ms. Militello, Vice Chair Popelsky, and Chair Capellini.  NAYS: None.

 

Board/Administration Comments

 

Andrew Hyatt, CRA Director, stated that he has resigned from the City to take a position as City Manager in Etowah, Tennessee, about 50 miles from Chattanooga and Knoxville, TN.  He added that he has enjoyed his tenure with the City and applauded Gerald Ferguson as his supervisor.

 

 

 

 

 

 

Adjournment

 

There being no further business, the meeting adjourned at 7:05 PM.

 

 

__________________________________

ALBERT R. CAPELLINI, P.E., CRA CHAIR

 

 

ATTEST:

 

 

 

­­­­­­­­­­­­______________________________________

ADA GRAHAM-JOHNSON, CMC, CITY CLERK