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Deerfield Beach Community Redevelopment Agency Meeting Minutes

Tuesday, June 5, 2007

6:30 p.m.

 

The meeting was called to order at 6:30 p.m. by Vice Chair Popelsky on the above date in the City Commission Chambers, City Hall.

 

Roll Call:

 

PRESENT:                Mr. Steve Gonot – late

                                                Ms. Pam Militello

Ms. Sylvia Poitier

                                                Vice Chair Marty Popelsky

                                                Chair Albert Capellini – absent

 

ALSO PRESENT:     Carlos Baia, CRA Director

Michael Mahaney, City Manager

Andrew Maurodis, CRA Attorney

                                                Ada Graham-Johnson, CMC, City Clerk

                                               

APPROVAL OF AGENDA

 

June 5, 2007

 

MOTION was made by Ms. Militello and Seconded by Ms. Poitier to approve the June 5, 2007 agenda as submitted.  Voice Vote: YEAS: All votes yea.  NAYS: None.

 

APPROVAL OF MINUTES

 

April 17, 2007

 

MOTION was made by Ms. Militello and Seconded by Ms. Poitier to approve the April 17, 2007 minutes as submitted.  Voice Vote: YEAS: All votes yea.  NAYS: None.

 

GENERAL ITEMS

 

                                    ITEM 1                                               TAPE 1, COUNT 0027

 

CRA Resolution 2007/009 - A Resolution of the Board of Commissioners of the City of Deerfield Beach Community Redevelopment Agency, approving Work Authorization No. 16 with Keith & Associates, Inc. to provide additional traffic signal and intersection design and engineering services as part of the Hillsboro Streetscape Project for a total fee of $14,700.00.

 

 

The Resolution was read by title only.

 

GENERAL ITEMS – CONTINUED

 

Carlos Baia, Economic Development Manager, stated that work on the above item became necessary after requirements from Broward County and the Florida Department of Transportation.  He stated that a representative from Keith and Associates is present.

 

MOTION was made by Ms. Poitier and Seconded by Ms. Militello to adopt CRA Resolution 2007/009.  Voice Vote:  Yeas:  All voted yeas:  Nays:  None.

 

Mr. Gonot arrived at 6:35 PM.

 

            ITEM 2                                               TAPE 1, COUNT 0054

 

CRA Resolution 2007/010 - A Resolution of the Board of Commissioners of the City of Deerfield Beach Community Redevelopment Agency approving extra Work Authorization No. 1 with McMahon Associates related to the SR A1A Master Plan for a total fee of $13,800.00.

 

The Resolution was read by title only.

 

Carlos Baia, Economic Development Manager, provided a brief explanation of the Item and stated that Mr. DePalma was available to answer any questions.

 

Vice Chair Popelsky acknowledged Mr. Gonot’s presence.

 

Ms. Militello asked for additional clarification on the fees. 

 

John DePalma, McMahon Associates, stated that the original contract included several meetings, two (2) of which were publicly held, and one (1) with the business owners.  He stated that in November, they met with the CRA Board to present findings of the preliminary study, there was only one (1) meeting remaining; however, they were directed by the Board to conduct another public meeting, specifically with the businesses.  He stated that the Board believed that not all the issues were addressed. 

 

Continuing, Mr. DePalma stated that one of the issues associated with the project was parking.  Parking is on private property, and is perpendicular; the theme of the project requires taking the space away.  Since some of the businesses were not in full agreement with the solution, the Commission directed them to have another meeting.  He stated that multiple parking options were reviewed, placing parking back in the street or minimizing the space. 

 

Further, Mr. DePalma stated that they met with FDOT who suggested that they reconsider the bus bay.  He explained the concerns with the bus bay with regard to curb

 

GENERAL ITEMS – CONTINUED

 

alignment.  He stated that FDOT recommended eliminating the bus bay and simply having a bus stop.  They also considered creating a wider lane, but the rear of a

business was reviewed and determined that since the rear consisted of grass to its southern boarder, it would be possible to link parking together and create a one-way circulation movement.

 

Moreover, Mr. DePalma stated that multiple graphics were presented that were not in their original scope.  He explained their actions with regard to the additional work authorization, to include synthesize information collected at the public workshop.  He stated that the original scope fee was approximately $20,902 for two (2) public workshops.

 

Vice Chair Popelsky asked if they contacted staff prior to performing additional work.

 

Mr. Baia replied that this work reflects the request of the Board.

 

MOTION was made by Ms. Militello and Seconded by Ms. Poitier to adopt CRA Resolution 2007/010.  Voice Vote:  Yeas:  All votes yea.  Nays:  None.

 

            ITEM 3                                               TAPE 1, COUNT 0209

 

CRA Resolution 2007/011 - A Resolution of the Board of Commissioners of the City of Deerfield Beach Community Redevelopment Agency formally engaging the services of the Law Offices of Andrew S. Maurodis as the agency’s legal counsel for a fee of $32,000.00 exclusive of outside counsel and out-of-pocket costs for Fiscal Year 2008.

 

The Resolution was read by title only.

 

Carlos Baia, Economic Development Manager, stated that the CRA Board has utilized the Law Offices of Andrew S. Maurodis, since the inception of the CRA.  He said that it was bought to his attention that the relationship between the Law Offices of Andrew S. Maurodis and the Community Redevelopment Agency were not formalized; however, all financial obligations have been met.

 

Mr. Baia stated that Mr. Maurodis submitted an engagement letter reiterating the current financial arrangement, $32,000.00 per year for legal services, stipulating a formal agreement for Fiscal Year 2008, at the same monetary level; with a slight difference.  To date, the services of outside legal counsel for Mr. Robert Kleiman should be paid for an estimated cost of $2,500.00.

 

MOTION was made by Ms. Poitier and Seconded by Ms. Militello to adopt CRA Resolution 2007/011.  Voice Vote:  Yeas:  All voted yeas:  Nays:  None.

 

 

 

GENERAL ITEMS – CONTINUED

 

ITEM 4                                               TAPE 1, COUNT 0259

 

CRA Resolution 2007/ - A Resolution of the Board of Commissioners of the City of Deerfield Beach Community Redevelopment Agency adopting the SR A1A MASTER PLAN with the preferred alternative ____________________.

 

The Resolution was read by title only.

 

Carlos Baia, Economic Development Manager, stated that this item was tabled at the last meeting due to Ms. Militello’s absence.  Since Chair Capellini is not present, he asked that the item be tabled until August.

 

In response to Mr. Gonot’s question, Mr. Baia replied that the Board’s backup material consisted of three (3) alternatives and recommended discussion by the Board, which is preferred, in order to share with Staff and the consultants, the preferred alternate.

 

In response to Mr. Gonot’s question, Mr. Baia replied that there is a study that is quintessential, but the master plan provides direction for the Board.

 

MOTION was made by Ms. Poitier and Seconded by Ms. Militello to table Item 4, until the August 21, 2007 CRA Meeting. Voice Vote:  Yeas:  All votes yea.  Nays:  None.

 

ADMINISTRATIVE COMMENTS

 

Administrative Comments followed Comments by Ms. Militello.

 

Carlos BaiaKickoff Meeting - Mr. Baia, Economic Development Manager, stated that the kickoff meeting was held today with Iler Planning Group for the Cove Shopping Center architectural standards and parking lot improvements.  He stated over the next month or so, they will be collecting data at the center.  He stated that a four (4) day charrette is scheduled during the first two (2) weeks of August.  They will also hold a meeting with property and business owners of the Cove, as well as the general public; concluding with a presentation to the Board.

 

In response to Ms. Poitier’s question, Mr. Baia replied that the design team will facilitate the charrette and everyone who is a stakeholder will be allowed to provide input. 

 

BOARD COMMENTS

 

Ms. Militello S-Curve – Ms. Militello expressed concern with the current setup of the valet parking on A1A.  Although there is a possibility of installing an additional turn lane on A1A, to alleviate the condition, there is still a concern for bottle necking. She said that bottle necking would be due to parking at the restaurant.   

 

BOARD COMMENTS – CONTINUED  

 

Additionally, she suggested discussion occur to determine a method for controlling the situation, whether as a CRA Board or the Board of City Commission.

 

Mr. Gonot concurred with Ms. Militello.  He said that one (1) restaurant had the flow of traffic on A1A stop due to valet parking.  He said that traffic cannot be stopped on a state highway for valet parking.  Mr. Gonot explained the traffic conditions thoroughly the particular day of his visit.  Further, he stated that in front of the pier, there is an area for drop off.  People did not use the area drop off, but stopped in the street and prohibited the flow of traffic along Ocean Boulevard.  He stated that a three light change at an intersection is a long wait; the traffic must flow along in the area.  He welcomed the discussion during the Regular City Commission Meeting and reiterated that something should be done. 

 

Vice Chair Popelsky asked if there is a plan to indicate the current situation since the restaurants have been in place for a number of years.  He concurred with the concern of traffic flow in the area. 

 

Carlos Baia, Economic Development Manager, stated that this is included in the master plan analysis, which will be presented at the CRA Meeting in August.  Additionally, Mr. DePalma will attempt to address said matter in the study.  He stated that the issue with valet parking at JB’s on the Beach is an ongoing challenge, but requires coordination with the owner of the property and direction from the City Commission.  He stated that improvements are being reviewed, to include the reliever road and the traffic signal.  Mr. Baia stated that he does not wish to mislead anyone in thinking that these improvements will eliminate the traffic flow problem, as it will always be a popular beach. 

 

Mr. Gonot stated that the Board is not looking for cooperation from the property owner, nor does the Board have the authority to stop the flow of traffic on a state highway.

 

Ms. Militello stated that the situation must be addressed.  Since the restaurants were placed on A1A, and allowed to valet park, the problem has been exacerbated. She stated that if one (1) area on the two (2) lane road is still a bottleneck, the rest of the area will be affected. 

 

In response to Vice Chair Popelsky’s question, Mr. Baia replied that this enforcement issue is that of the Commission.

 

Andrew Maurodis, City Attorney, stated that any formal action must be taken at the Commission meeting; however, discussion can continue at this meeting.

 

Ms. Militello stated that off duty police officers are stopping traffic on A1A to allow cars to maneuver in and out of the restaurants. 

 

 

 

BOARD COMMENTS – CONTINUED  

 

Mr. Gonot said according to this particular case that did not occur, there were no police officers assisting; private individuals who worked for the restaurant were directing the traffic.  He stated that he would invite police officers to direct traffic, which would help the situation.

 

Ms. Militello stated that the police officers do not always appease the conditions. 

 

ADJOURNMENT

 

There being no further business, the meeting adjourned at 6:50 PM.

 

 

 

__________________________________

ALBERT R. CAPELLINI, P.E., CRA CHAIR

 

 

ATTEST:

 

 

 

­­­­­­­­­­­­______________________________________

ADA GRAHAM-JOHNSON, CMC, CITY CLERK